Printed resume – dos and don’ts

As professionals, we rely on the Internet to search for jobs and on e-mail to apply for them. We create our resumes and cover letters to fit the electronic format, so it is not a surprise that having to print out a resume can result in concerns and mistakes.

First, let’s discuss when a printed resume is needed. While you are completing numerous job applications online, you still need to have a printed resume to bring on an interview with you. You also must keep in mind that it is very likely your potential employer will print out your resume from a job search web site or from the message you sent expressing your interest in the job. Thus, it is very important that you print out a test copy before submitting your resume to employers to assure the layout is what you want it to be.

As a rule, when printing out your resume, make sure to use white or ivory paper. You can get a stack of resume paper at any office supplies store. You will want your resume to appear as clean and professional. Do not use color paper, or change the color of the font in order to make your resume stand out; your employer will find this unprofessional and childish, which is not the first impression you want to make. If your resume is longer than one page, print out multiple pages. Don’t print on the front and the back of a single page; rather, include headings in your resume file, indicating page numbers and print each page on its own sheet of paper. You should not have any handwriting on your resume; make sure that page numbers are in fact printed along with the rest of the resume content.

Make sure that you let your resume sit on the printer for a few moments before picking it up. This will help you avoid smudging the ink of the paper, especially if you are using an Ink Jet printer. You want to assure that the resume doesn’t have any smudging, stains, or crumpling when you are handing it to your potential employer. First impressions are important – you don’t want yours to be that of someone who is sloppy and careless.

When going in for an interview, you should bring multiple copies of your resume with you. Some people think this is not necessary because your potential employer already has your resume. This is a common misconception. You should always have several copies of your resume printed out and with you when at an interview. Often times, the hiring manager may ask another associate to meet you during the interviewing process, and he/she may not have a copy of your resume. Having extras makes you look professional, prepared and organized, which helps you set your best foot forward. Additionally, it is helpful that the copy of the resume you bring in for an interview has a complete list of references. You can include the references directly on your resume (typically at the bottom of the page), or you can include a separate sheet of paper with the list. The first option is preferred, because it provides the employer with all of the critical information about you in one place. Including your references preempts the employer from asking you for this information; it also shows that you are seriously interested in the available position.

Having a well-formatted, clean and professional resume will only help you make a great first impression, and help you get the job you are truly interested in.

Electronic resumes – dos and don’ts

There are two most commonly used methods for resume submission: uploading your resume to the employer’s web site or to the resume bank, and e-mailing your resume to the employer. Faxing or mailing your resume is virtually an obsolete practice, because employers are heavily relying on software programs that scan resumes for key words related to the available positions at their organizations. However, printed resumes are necessary for interviews. Thus, as professionals, we essentially have to have two versions of our resume. While there are numerous resources for composing a more traditionally formatted resume, many professionals are not sure how to create electronic resumes that will get noticed. To help you out, here are some dos and don’ts on

• DO create a plain text file of your resume. While you want certain items on your resume to stand out, you should still have a plain text file (.txt file) of your resume. Most employers request a plain text file, because they can run the file through computer software that scans your resume for key words related to the available jobs. When creating a text file, makes sure that you take the time to format the resume; check spacing and adjust any lines of text that seem out of place.

• DO follow instructions of your potential employer. If the employer is asking that you send your resume in the body of the e-mail, do not send them an attachment. Copy and paste the plain text resume you have created into the body of the email; take the time to check for potential formatting changes. Do not try to format the text by making portions of your resume bold, or change the font size or type. While you may have the email editor which allows for this formatting, your potential employer may only accept plain text messages. Stick to the basics for a successful transmission of your resume.

• DON’T save your resume as a PDF. This file type is typically larger in size, and is not very common for an electronic resume, that your potential employer may completely discard your email.

• DO test your electronic resume by sending it to a few friends via email. Because they may be using different e-mail providers, or have different software than you, they can let you know how your resume appears to them. This will help you in uncovering and correcting potential formatting problems, to assure that your resume is in great form by the time it reaches potential employers.

• DON’T make an assumption that including a resume in the body of an email is the only information you should include in your message to your potential employer. Even if the resume is copied into the email, you still need to let your employer know a little bit more about yourself via a cover letter. However, since you will include your address at the top of the email, feel free to start your resume with a career objective instead of including the heading with your name and address.